Collecting Requirements

Collecting Project Requirements

Collecting project requirements is an important step in the project management process. It helps to ensure that the project is well-defined and that all stakeholders are on the same page. There are several steps that can be followed to collect project requirements:

  1. Identify stakeholders: The first step is to identify all stakeholders who will be impacted by the project or who have a vested interest in its outcome. This may include team members, customers, vendors, and other stakeholders.

  2. Define the project scope: The project scope outlines the boundaries of the project, including what will be included and what will be excluded. It helps to ensure that the project stays on track and that all stakeholders understand what is expected.

  3. Gather requirements: There are several methods that can be used to gather requirements, including interviews, focus groups, surveys, and document analysis. These methods can help to identify the needs and expectations of stakeholders and ensure that they are incorporated into the project.

  4. Document requirements: It is important to document all requirements in a clear and concise manner. This can be done using a requirements document or a project charter.

  5. Validate requirements: It is important to validate the requirements to ensure that they are accurate, complete, and feasible. This can be done through a review process or through the use of prototypes or mock-ups.

By following these steps, project managers can effectively collect and document project requirements, which will help to ensure the success of the project.

A requirement is the description of an activity or deliverable. A requirement explains what will be done or created. While identifying and collecting requirements, associate one or more of the following to the requirement:

  1. Assignment - A contact is assigned to a requirement. The assignment has dates and estimated efforts. A single requirement can have many assignments
  2. Issue - Issues are connected to requirements
  3. Functional Specification - A functional specification is a document to describe the functional details of this requirement. These can be simple descriptions or full Use Cases
  4. User Interface Designs - The user interface describes how the requirement will be presented on the screen and may include design comps or mocked-up screen shots
  5. Time - Time entries are always allocated to a requirement